Privacy Policy

1. Who We Are

Canada Communications Company (CanComCo) operates Cloud Based POS System (CloudBasedPOSSystem.com). We publish POS reviews and guides on this website, and we help businesses find the right POS vendor. “We”, “us” and “our” mean CanComCo.

Privacy contact: pos@cloudbasedpossystem.com

Person accountable for privacy: Privacy Officer

Location:

2. What Data We Collect

Collected automatically

• Analytics and usage data through Google Analytics and Microsoft Clarity: visitor numbers, traffic sources, page usage, navigation behavior, conversion funnels, and website and application performance.
• Security and technical logs. IP address, browser type, device information and the pages requested, kept to secure the website and prevent abuse.
• Cookie and consent preferences.
• Campaign parameters, such as UTM parameters, that show how you reached our website.

Provided by you

• Inquiries: what you send through our contact forms or by email.
• Prospective customer and demo information.
• Support communications.
• Marketing information, where you've given consent.

Our contact form and our vendor request form collect your name, business name, email address and phone number. They also ask about your industry, number of locations and current POS, the vendor you're interested in and your message, and whether you want marketing emails. We also record which page you sent a form from.

3. Why We Collect It

We use personal information to:

• Respond to your inquiries and demo requests
• Recommend suitable POS vendors and, only with your permission, share your contact details and requirements with the vendor you choose
• Send marketing messages, where you've agreed to receive them
• Measure and improve our website and services
• Keep our website and systems secure, and prevent fraud
• Remember your cookie choices
• Meet legal, tax, accounting and regulatory obligations
• Resolve disputes and enforce our agreements

4. Legal Basis for Processing

In Canada, we collect, use and disclose personal information with your consent, express or implied, or as the law otherwise permits.

In the EEA and UK, where GDPR or UK GDPR applies, we rely on these legal bases:

• Contract: steps you ask us to take, such as comparing POS options and connecting you with a vendor
• Legitimate interests: responding to inquiries, keeping our systems secure, preventing fraud and resolving disputes
• Consent: analytics cookies, Microsoft Clarity, marketing messages, and sharing your details with a vendor you choose. You can withdraw consent at any time.
• Legal obligation: keeping records for tax, accounting and regulatory purposes

5. Third-Party Services

We use these providers to run the website and our services:

Where the law requires consent, we load Google Analytics and Microsoft Clarity only after you agree.

These providers may store or process data outside Canada, including in the United States.

We may add advertising providers later, such as Google Ads, Microsoft Ads, Meta or LinkedIn. We'll update this policy and our Cookie Policy before we do.

Affiliate links. CloudBasedPOSSystem.com doesn't currently use affiliate referral links that generate commissions from POS vendors. If we add them, they may contain unique tracking identifiers that let a vendor see we referred you. Any page with commission-generating affiliate links will say so, and a referral ID or affiliate relationship won't influence our scores or recommendations.

We share your details with a vendor only when you give us permission.

We don't currently sell personal information for money. See Do Not Sell or Share My Personal Information.

6. Cookies

We use cookies for sign-in, security, preferences and analytics. Where the law requires consent, non-essential cookies stay off until you agree. Our Cookie Policy lists each cookie, its purpose and how long it lasts. You can change your choices at any time from Cookie Settings in the footer.

Cookie Settings

7. Data Retention

We keep personal information only as long as reasonably necessary to provide our services, fulfill the purposes we collected it for, meet legal, tax, accounting and regulatory obligations, resolve disputes, prevent fraud and enforce our agreements.

When we no longer need personal information, we securely delete it, anonymize it or dispose of it, unless the law requires us to keep it.

8. Your Rights

Depending on where you live, you may have the right to:

• Access the personal information we hold about you. Email us to ask for a copy.
• Correct information that's wrong or incomplete. Email us.
• Withdraw consent to marketing, analytics or other uses that rely on consent. Use the unsubscribe link, Cookie Settings or email us.
• Delete your information. Email us; we'll delete it unless the law requires us to keep it.
• Get a copy in a portable format that's structured and commonly used. Email us.
• Object to or restrict some processing, if you're in the EEA or UK. Email us.
• Opt out of the sale or sharing of personal information, if you're in California or another US state with this right. Use our Do Not Sell or Share My Personal Information page.
• Complain to a privacy regulator. In Canada, that's the Office of the Privacy Commissioner of Canada or, where provincial law applies, the Office of the Information and Privacy Commissioner for British Columbia, the Office of the Information and Privacy Commissioner of Alberta or Quebec's Commission d'accès à l'information. In the EEA or UK, contact your local data protection authority.

We won't discriminate against you for using these rights. We may need to confirm your identity before we act on a request, and we'll only ask for the information we need to do that.